Discuss Responsibilities

  • Lead Organizer - Chair for Sponsorship management, Speaker, Coaches, and Judges. Team delegation and direction.
  • Project Manager/Operations - Logistics (venue, food, supplies, etc.), Volunteer outreach
  • Marketing - Social media, blogging, promotional outreach
  • Technical – Website and ticketing management, Tech community outreach, handles technical and logistical setup and troubleshooting.
  • Designer - Community outreach and promotion, works with project manager for event level swag and atmosphere.

Set Expectations for Communication

 Weekly or bi-weekly meetings are a great way to keep everyone on track and on the same page. Be sure everyone on the team can make the time commitment. People have been known to drop out from a lack of communication.

When reaching out to HQ, make sure to cc the rest of the Organizing team to avoid doubling efforts or miscommunication