Granting SWOOP Access to Organizers

  1. Click on the People’s section in CLT for your designated event

  2. To grant access to another organizer in SWOOP go to the ORGANIZERS section and select “+ Add an Organizer” clt-vol-add.gif

  3. First, make sure to look the user up by their name or email then simply click on the result to add them to the event and you’re done!  clt-org-email.gif

  4. If you cannot find a person in CLT the system will prompt you to add a new user and select “+ Invite Someone New”  clt-add-new-org.gif


  1. A screen will pop up, fill in the necessary information then click SAVE. It is vital to use at least a GMAIL or TWITTER account to ensure the organizer has access. DO NOT USE YOUR OWN EMAIL AS IT WILL CREATE LOGIN PROBLEMS FOR YOU clt-add-new-org-details.gif

  2. All users in the Organizer section will appear in the Organizer Team in the Community Sites Screen Shot 2016-05-11 at 4.36.47 PM.png



Adding Event Staff/Volunteers

The purpose of the volunteer’s tab is to grant access to CLT, without users showing up in the Event Pages. For example, if you are part of the organizing team but wish to not publically showcase your profile this would be the best option


  1. Go to the Event Staff Section and select “+ Add Organizer

  2. Search for the person in SWOOP by their Name or Email                                            clt-eventstaff-sec.gif

  3. If the person is in SWOOP simply click on their name

  4. If the person is not in SWOOP, click “+ Invite Someone New”                                                   clt-add-new-org.gif

  5. A screen will pop up, fill in the necessary information then click SAVE. It is vital to use at least a GMAIL or TWITTER account to ensure the Volunteer has access.                                                   clt-add-new-org-details.gif

  6. Voila, the person now has access to SWOOP


Some of this Volunteer information will be displayed on your event page. These details will also be saved for the future events.